Success! A Journalist Calls and Wants to Do a Story. So Now What?

This month’s PR and marketing communications tip is devoted to working with the media, with some practical advice for when the media calls. I’m working with quite a few clients who have been in the media spotlight of late, and thought this tip was a useful one for all to file away.

 

Your PR efforts have borne fruit. You’ve just picked up a voice mail from a business reporter with a National newspaper and they want an interview. Here are some tips I’ve collected from media training experts to help you best position your company, and give the reporter the story he/she needs.

 

When a journalist calls:

• Take down the reporter’s name, media affiliation and story deadline
• Don’t feel compelled to react right away – buy yourself some prep time (even if its a few minutes) to gather your thoughts and facts, and prepare your interview objectives. But do respect the reporter’s deadline & be as responsive as you can.
• Ask about the story – what is the angle? Who else are they talking to Are they talking to competitors? When will the story run? Will they be doing photography? Ask if the reporter will provide you with their line of questioning in advance (not always a request granted but worth asking)

Prior to the interview:

• Develop some key messages – what do you want to say? Don’t be afraid to seek out assistance from your PR advisor and if they are available, request that they participate in the interview – particularly if the subject matter is controversial or if it’s a National newspaper.
• When prepping your messages try to think in “soundbites” or “quotable quotes”.
• Understand the reporter/editor’s goals, and become an ally. Offer to supply additional industry data, research, images or photos for the story, or other story sources. This extra mile will go far in positioning you as a reliable story source for the future and cement your participation in this feature.

Remember:

• Everything you say is “on the record”

After the interview:

• Trade publications may return to you for fact checking on an article – but typically will not provide the article for you to review
•  Mainstream media reporters will not grant you the opportunity to review and comment on the story prior to it being published. See above…re: everything is “on the record”